New Member Orientation

 

 

 

 

Dear New Member ,

 

We are delighted to welcome you to The College Club of Boston. You have joined a vibrant community that is anchored in a long and proud tradition. As a private membership club, The College Club of Boston is pledged to provide an opportunity for members to continue and to advance their knowledge of public affairs, history, literature, music, the arts and philanthropic endeavors. In fulfilling this pledge, The Club will endeavor to provide and maintain a pleasant and comfortable meeting place where these interests can be pursued through lectures, forums and social gatherings.

 

As a new member, you may have questions about the benefits of membership in the Club and our

policies. We have attempted to provide information we hope will be useful.

 

Welcome Packet -

 

The welcome packet contains a letter from the President, a College Club business card with our contact information, our most recent edition of 44 Commonwealth and other pertinent communication.

Upon payment of your membership dues, you will receive your official College Club Membership Card plus a username and password to enable you to enter the section of our website for members only.

 

The College Club Office -

 

The office is located on the lobby level to the immediate right after one enters the Club. Our staff includes Edith Toth, General Manager, Donald Farwell, Office Manager, Marie Thompson, Jean O’Neil and Rachel Gannon, weekend Office Managers. Our office staff is available to assist you Monday through Friday from 7:30 a.m. to 10:00 p.m., Saturdays 7:30 a.m. to 3:00 p.m., Sundays and holidays 7:30 a.m. to 12 noon. Please feel free to contact us in person, by telephone or email during those hours. Messages left after office hours on voice mail or email will be returned the following day.

 

Event Calendar -

 

To keep you informed of Club activities and special events, each Friday you will receive an email titled “Events Calendar”. This provides information on all activities for the following four weeks. To make a reservation, you can click on the event’s RSVP hyperlink, telephone us or make a reservation in person.

 

Quarterly Newsletter - We publish a quarterly newsletter, 44 Commonwealth, which is available in print, by email and on the Member section of our website. Additionally, events and committee meetings are listed on the website calendar.

 

 Please Note - The College Club is a non-smoking environment.

 

Dress Code - Business casual unless otherwise specified.

 

Pets - Only service animals are allowed in the building.

 

Adults Only - All club events are for the enjoyment of adults only unless the event has been planned specifically for children with their parents.

 

Cell Phones and Beepers - Please silence during all events and meetings. If it is necessary to receive or make a telephone call, please step into a hallway or alcove or, if unoccupied, the Wheaton Dining Room.

 

Name Tags - Name tags are supplied for members and guests at each Club event. They will be found on the table in the lobby. We ask that you return yours to the table upon departure.


Membership Dues -

Dues are payable on an annual basis and will be applied to your April 30th statement as the Club's fiscal year runs from April 1st to March 31st. All charges are due within 30 days of the statement date. If you join the Club after the fiscal year has begun, the dues for your first year are pro-rated from the date you were accepted as a member until March 31st. Each year, upon receipt of your dues payment, you will be mailed the current user ID and password for our web site plus a new membership card.

 

Club Events/Charges -

 

For Club events, we ask members to respond at least three (3) days prior to an event. Members are responsible for payment of all paid event reservations unless canceled at least 48 hours prior to the event. Charges are billed to members’ house accounts. Statements of account are emailed each month for which a member has a balance outstanding.

Please note: A 7% Massachusetts meal tax is applicable to all items charged to a function.  An 18% Club Charge will be added to all function related charges. The Club Charge does not represent a tip or service charge to wait staff employees, service employees, or service bartenders.

 

Three (3) payment options are available:

Autopay - Provide us with a Visa or MasterCard number and expiration date. On the 10th of each month, your card will be debited in the amount due as shown on the statement sent to you.

Telephone - You may call during regular business hours and give a credit card for a one time payment on any month.  

Personal check - Checks should be made out to The College Club of Boston.

 

 

Non-payment/Returned Checks -

 

House bills are to be paid on a monthly basis. If the dues and/or house charges of any member remain unpaid after ninety (90) days, the Corresponding Secretary of the Club shall inform the member, in writing, that membership has ceased. Members will be charged a fee for returned checks.

 

Dining -

 

The Wheaton Dining Room - is located on the lobby floor. A continental breakfast is available daily from 7:45 a.m. to 10:00 a.m. Reservations are required. For luncheon or dinner parties of six (6) or more arrangements need to be made in advance with the Executive Chef/Events Manager Jesse Wolkiewicz.

A complimentary light supper, lunch or light refreshments are provided for all Board Meetings as well as Committee Meetings.

 

Please notify the Club in advance of any special dietary needs or food allergies.

 

The University Club of Boston - a reciprocal club, serves lunch from 12:00 noon until 2:30 p.m. and dinner from 6:00 p.m. until 9:30 p.m. Monday through Friday.

The Harvard Faculty Club - a reciprocal club, serves breakfast 7:30 a.m. until 10:00 a.m., lunch from 12:00 noon until 2:00 p.m., dinner from 6:00 p.m. to 9:00 p.m. Monday through Friday and Sunday Brunch from 11:00 a.m. until 2:00 p.m.

For protocol please see information under "How can I take advantage of reciprocity with other clubs."

 

Renting space for personal use -

 

College Club members are entitled to rent space for personal use at a 20% fee reduction. Our

Executive Chef/Events Manager Jesse Wolkiewicz, works with each client to manage catering and other service needs at very affordable rates. A typical array of events we have hosted in the past includes weddings, showers, teas, corporate meetings and dinners.

 

Room Reservations –

 

There are eleven (11) available guest rooms.  To inquire about availability, rates and make a reservation, please contact us during office hours.  If we are fully committed on a specific date, we are happy to waitlist and contact you if a vacancy arises. Club members receive priority over non-members when waitlisted.

 

Room rates vary according to season.  You are entitled to receive a 20% reduction (25% after five (5) consecutive years of membership) on the current rate offered to non-members as posted on our website. Whenever possible, members who reserve single occupancy rooms with shared bath are afforded a free upgrade to a double room with a private bath.  (Provided at the discretion of the manager on duty, based on current occupancy rate and accommodation request)

 

Reserving for non-member guests - Members may reserve rooms for non-member guests if the member pays the bill. If the non-member pays the bill, the non-member rate will be charged.  

 

Please note: Overnight guests, both members and non-members are requested to use the elevator whenever there is an event happening on the first floor.

 

Room Cancellation Policy - If a member cancels a room reservation three (3) days or more prior to arrival date, the member will be charged a $10.00 cancellation fee. If a member cancels within three (3) days of arrival the member will be charged for one night's accommodation. The general manager may make exceptions to this rule.

 

 

Damage/Loss Policy -

 

Damage to or loss of, Club property by Club members or guests is the responsibility of the member. The member shall reimburse the Club for the expense incurred in repairing the damage or replacing the loss.

 

 


 

The Following Section Contains Frequently Asked Questions and Answers

 

 

Q: How and when may I use the common areas?

 

A: Club members are encouraged to drop in anytime during office hours. Complimentary coffee, tea and cookies are available during weekdays until 10:00 p.m., on Saturdays until 3:00 p.m., and on Sundays and holidays until noon. You may enjoy these treats in the Wheaton Dining Room on the lobby level or the NYU Reading Alcove on the second floor. If no events are taking place on the second floor, you may use the Percy-Dauber Drawing Room and Members’ Room on the first floor overlooking Commonwealth Avenue.

 

Q: What regular activities does the Club offer?

 

A:

- First Friday cocktail reception.

   Includes complimentary hors d’oeuvres. Beverages are charged to your house account. Members

   are welcome to bring one guest at no charge while each additional guest incurs a fee of $10.

- Talks and readings by noteworthy authors

- Culinary workshops

- Wine tasting with one of Boston’s most exclusive purveyors

- Mah Jongg programs and lessons free of charge

- The College Club Footstool Society (knitting & embroidery) free of charge

- Group rates for opera and theatre performances preceded by cocktails and dinner at the Club

- Walking tours of historic Boston neighborhoods

- North Shore and South Shore regional events

- Daily Breakfast

- Monthly Dinner Club

- Garden Club Events

- Annual Membership Gala

- Lunch and Literature and Dinner and Discussion Book Groups

 

Q: What opportunities are there for service at the College Club?

 

A: There are opportunities to serve on various committees:

 

- Membership Committee

- Program Committee

- By-Laws Committee

- House Committee

- Personnel Committee

- Finance Committee

- Development Committee

- Marketing Committee

- Scholarship Committee

- 125th Anniversary Committee

- Nominating Committee

 

 

You will find a current list of Committee Chairs and Committee Members on the Club’s website.

 

Q: How may I participate in the Club’s philanthropic activities?

 

A: As a member, you are automatically participating in The College Club Scholarship Fund which awards grants to deserving Boston public school seniors each year at our annual Scholarship Luncheon. A

portion of the Club’s operating profit is used to endow the Scholarship Fund.

 

All members are encouraged to attend the Scholarship Luncheon each spring honoring recipients.

Interested members may be asked to serve on the Scholarship Committee that reviews applications for these annual grants.

 

There is also an opportunity for you to endow a Named Scholarship in honor of a family member, friend or individual company. Contact the committee chair for more information on the Fund.

 

Q: How can I take advantage of reciprocity with other clubs?

 

A: As a member of The College Club of Boston, you enjoy reciprocal privileges at many clubs worldwide. A listing of clubs is included in your new member folder. Amenities vary from dining privileges to overnight

accommodation to fitness/sports and full-service spa facilities. Detailed information on each club’s

offerings can be found on their website. To find information on clubs not included on our reciprocal list but included in the Association of College and University Clubs network, click on the link provided on the ACUC website, www.acuclubs.org. Please note reciprocal privilege does not extend to family members or friends of the College Club member if he/she is not present.

 

Protocol - Call the club you wish to visit first to make your reservation. Then, call our office to request a letter of introduction be sent on your behalf. Some clubs require a letter for each individual visit. It is the member’s responsibility to inquire about this and any other policies each club has regarding reciprocity.

 

Q: Are there any additional off-site membership “perks” (in addition to reciprocal clubs) available to me in Boston?

 

A: Yes.

 

The Taj Hotel at 15 Arlington Street, Boston, offers College Club members a 15% reduction on afternoon tea. A delicious array of tea sandwiches, sweets, assorted fine teas and creative cocktails are served in the recently refurbished French Room overlooking Newbury Street. The offer is valid on Friday and Sunday at 1:30 p.m. and 3:30 p.m. seatings only and does not include alcohol. Maximum number of guests is four and reservations are required. To view the menu, please go to www.tajhotels.com. Select Boston/Fine Dining/French Room. To receive this Club benefit, please mention your affiliation when making a reservation and present your membership card to your server.

 

Boston Sports Club at 505 Boylston Street, Boston, offers College Club members 50% off day passes (for a reduced rate of $15 ). Passes are available at the College Club office. The $15 fee is paid directly to BSC upon arrival. For more information, please go to www.mysportsclub.com

 

The Boston Common Garage offers a special on parking coupons at $6.50 each. The offer is valid

weekdays from 4:00 p.m. to 8:00 a.m. the following day, and all day Saturday and Sunday. You may

purchase these coupons from the Club in person or by mail, to use yourself or to give to family and friends visiting Boston.

 

Q: How do I invite my friends to become members?

 

A: 1. Call 617-536-9510 or email The Club at thecollegeclubofboston.com to have a membership application sent to the interested party. Please include contact information such as a phone number and email.

2. A Co-Chair of the Membership Committee will be happy to contact that person and proceed.

3. OR, bring the interested party to an event and introduce them to a person on The Membership Committee or past President who is attending the event.

 

Admission of New Members -The Membership Committee shall present to the Board all recommended candidates for membership in the Club. Our Board meets nine (9) times a year on the fourth Monday of the month.

 

Preliminary Procedure - Before the name of any candidate is acted upon by the Membership Committee: (1) the person shall be proposed by a member of the Club and seconded by another member, both of whom shall send the Chairperson of the Membership Committee a letter stating the qualifications of the candidate and that the candidate is personally known to them; and (2) these letters shall be accompanied by an application from the candidate stating their name, residence, telephone number(s), email address, college or university degree(s), together with the names of both sponsors and an application fee. Each applicant will have been interviewed by or introduced to at least one member of the Membership Committee.

 

Classes of Membership:

 

Resident - Members of the Club living within a 50-mile radius of Boston.

 

Non-resident - Members of the Club having neither a residence nor place of business within a 50-mile radius of the clubhouse during at least eight (8) months of each year.

 

Junior - Junior Membership is available to members under the age of 30 and shall entitle such members to full Club privileges.

 

Emerita - This status is granted to members of the Club over eighty (80) years of age and with membership for twenty (20) years. Dues for this class of members are payable at the member’s option. A member may decline emerita status.

 

Organizational - These memberships include academic, civic, or religious entities whose objectives or mission complement those of the College Club of Boston, Inc. All organizational memberships must pass in front of the Membership Committee and be approved by the Board. Organizational memberships will be reviewed by the Membership Committee on an annual basis. Organizations shall pay an annual fee, for which they will be accorded the privilege of holding functions at the College Club at an individual member rate. There is no reduction of charges for food and beverages. There are no residency privileges afforded to members of said organizations, with the exception of reservations made in the name of an organization and paid by them. Organizational members will be sent the Club’s newsletter.

 

Honorary - Honorary members include: (1) outstanding educators in honor of Valeria Knapp (life membership), (2) career award members (one-year membership), and (3) presidents of selected local colleges and universities (one-year membership). No dues shall be required of honorary members.

 

Inactive - A member may request inactive status at the time of membership renewal twice and no reason need be given. During the ensuing one-year period, the inactive member may attend up to two (2) club events at the member rate (arranging for pre-payment with the General Manager as house accounts will not be honored), and shall continue to receive notice of events and the Club newsletter. At the following membership renewal period, the inactive member shall either resume active membership or submit a written resignation. If active membership is resumed, no application fee shall be required.

 

Reactivation - Within two years, a member who has previously resigned may ask to rejoin the Club. If the request for reactivation is granted, no application fee shall be required. After two years, the current application fee will be charged.


Expulsion - Any member may be expelled from the Club for cause by a majority vote of the Board of Directors. Cause for removing a member should be stated in a closed session of the Executive Committee and ordinarily not committed to writing prior to a recommendation of expulsion to the Board.

 


A complete set of Rules and By-laws can be found on our web site.

 

 

We are most fortunate, as our Club's traditions have secured a rich past and dynamic future!   As the oldest women’s college club in America, begun in 1890, we continue to honor the founders and successors as we carry forward their pioneering spirit and explore new ways to respond to a changing community.

 

On behalf of the Board of Directors, members and staff we are delighted to have you as a member and hope to see you often. We look forward to offering you welcoming hospitality, camaraderie, and enjoyable experiences.  

 

Please join us as we look forward to our 125th Anniversary Celebration in 2015!

 

 

 With Warm regards,


 Judith Shea and Sharan Schwartzberg, Co-Chairmen of the Membership Committee

Edith Toth, General Manager